How we look after your information
Who is responsible
Each school runs its own SchoolRecruit HQ site and is responsible for the applications it receives. We provide and look after the platform on the school's behalf, and use the information only to do that. Each school's application form carries its own privacy statement.
What is collected and why
For candidates, what they put in their application: their contact details, their answers, their CV and their cover letter, used to consider them for the position and to keep a record of the appointment. For school staff, a name and work email address so they can sign in. For enquiries from this page, what you type into the form, used only to reply to you.
Who sees it
Only the people at the school involved in an appointment, and our support team when a school asks for help. It is not used for marketing, and it is not sold or shared with anyone else.
Where it is kept
In Oceania. It is encrypted when it is sent and when it is stored, and staff sign in with one-time links, with a second step for administrators.
How long it is kept
Unsuccessful candidates' applications are deleted automatically 12 months after the vacancy closes, and the school can delete them sooner if it needs to. Once an application is deleted, a backup of it is kept for a further 30 days, but the CV and cover letter can't be restored. A successful application becomes part of the school's employment records. An enquiry is kept for as long as we are talking to you about SchoolRecruit HQ.
Seeing or correcting it
Under the Privacy Act 2020 you can ask to see the information held about you and ask for it to be corrected or deleted. For an application, contact the school you applied to. For anything else, email [email protected]. If you're not happy with the response, you can complain to the Privacy Commissioner.